Free template
Air Duct Cleaning Invoice Template
A clean air duct cleaning invoice lists each service as its own line — duct cleaning by system and vent count, dryer-vent cleaning, and sanitizing — then a subtotal, tax, total, and payment terms. Use the printable sample below as-is: edit your business details, then print or save it as a PDF for free.
Sample duct cleaning invoice
[(555) 555-0123] · [hello@yourcompany.com]
License # [VD-0000]
Issued: Jun 3, 2026
Service date: Jun 3, 2026
[Service Address, City, ST ZIP]
[(555) 555-0199]
Accepts: card, ACH, check
| Description | Qty | Rate | Amount |
|---|---|---|---|
Air duct cleaning — 1 system / 12 vents Supply & return registers, plenum, trunk lines | 1 | $480.00 | $480.00 |
Dryer vent cleaning Lint removal & airflow check (fire-safety) | 1 | $125.00 | $125.00 |
Antimicrobial sanitizing EPA-registered fogging treatment, per system | 1 | $110.00 | $110.00 |
Additional return register cleaning Registers beyond included count | 2 | $30.00 | $60.00 |
- Subtotal
- $775.00
- Sales tax (7.0%)
- $54.25
- Total due
- $829.25
Numbers shown are illustrative examples, not a quote. Swap in your own rates, tax, and details before sending.
What to include on a duct cleaning invoice
A professional invoice gets you paid faster and protects you if a customer, landlord, or insurer questions the charge. Cover these six things every time.
Business header & license
Your company name, logo, address, phone, email, and any HVAC or NADCA license number. This is what makes the invoice look professional and pass insurance or landlord requirements.
Invoice number & dates
A unique invoice number, the issue date, and the service date. Sequential numbers keep your books clean and make follow-up on unpaid invoices simple.
Customer details
The customer's name, service address, and billing contact. For property managers or commercial jobs, include the unit or building reference.
Itemized services
Break out each service — duct cleaning by system and vent count, dryer-vent cleaning, sanitizing, and any add-ons — with quantity, rate, and line total. Itemizing shows value instead of one lump sum.
Subtotal, tax & total
Show the subtotal, any applicable sales tax with the rate, and the grand total due. Spelling out the tax line avoids disputes and keeps you compliant.
Payment terms & methods
State when payment is due (e.g. due on receipt or Net 15), which methods you accept, and any late fee. Clear terms get you paid faster.
Duct cleaning invoice FAQ
What should an air duct cleaning invoice include?
A complete duct cleaning invoice includes your business header and license number, a unique invoice number with issue and service dates, the customer's name and service address, itemized services (duct cleaning by system and vent count, dryer-vent cleaning, sanitizing, and add-ons) with quantity and rate, a subtotal, sales tax, the grand total, and clear payment terms and accepted methods.
How do I write an invoice for duct cleaning?
Start with your business details and a unique invoice number, add the customer and service address, then list each service as its own line with quantity, rate, and amount. Add up the subtotal, apply your local sales tax, and show the total due. Finish with payment terms (such as due on receipt or Net 15) and the methods you accept. You can download and customize the free template on this page in seconds.
Should air duct cleaning invoices include sales tax?
It depends on your state. Many states treat duct cleaning as a taxable service while others exempt residential cleaning labor, and rules differ for materials like filters. Show the tax as its own line with the rate so the customer sees exactly what was charged, and check your local tax authority's rules for cleaning services to be sure.
What are common payment terms for duct cleaning invoices?
Most residential duct cleaning is billed 'due on receipt' or collected on site the day of service. For property managers, commercial accounts, or recurring work, Net 15 or Net 30 terms are common. Stating the due date and a late fee on the invoice up front keeps cash flow predictable.
Send professional invoices automatically.
Vent & Duct Pro turns every finished job into a branded, itemized invoice — duct cleaning, dryer-vent, and sanitizing line items priced from your rate card — and sends it the moment the crew marks the job done, with payment links and a Safety Report attached.
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